Accounts Payable Supervisor

Job Summary

The Accounts Payable Supervisor will oversee an accounts payable team, and direct the processing of invoices and payments.

Supervisory Responsibilities:

• Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
• Trains and oversees employees involved in payment functions.
• Directs assigned tasks and assists as needed.
• Assists with performance evaluations.

Duties/ Responsibilities:

• Oversees reports regarding cash flow; ensures correct payments are made promptly.
• Develops guidelines for properly handling and coding invoices to maintain general ledger expense accounts and inventory records.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verifies payment runs before processing by reviewing checks and vouchers.
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensures employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient in accounting software and Microsoft Office Suite or related software.
• Intermediate or above skill level in Excel
• Thorough understanding of accounts payable functions.
• Excellent supervisory and analytical skills.
• Excellent organizational skills and attention to detail.
• Ability to motivate staff.

Education and Experience:

• Bachelor’s degree in Accounting or Business Administration preferred.
• Three or four years of accounts payable experience with at least two years in a managerial or supervisory capacity.